There are four approaches to document scanning.
This process is expensive because of the large volume involved and also due to the older paper files. But to meet the legal requirements the scanning of backfile is necessary.
- Partial Conversion method
Here in this approach organizations scan only certain holdings like some personnel files, contracts, or those files that last for two years, etc. This is considered to be a method of cost-effectiveness. But to locate a particular document, people have to check at different locations.
Here in this approach, a date is picked and everything is scanned that comes after that date. Any file that is received before that date is maintained in the format it has been received. This is considered to be a cost-effective approach and the users could know at which system to search the file based on the date.
This approach involves partial conversion method and day forward conversion. Also, based on request, scanning is done. Through this method, the actual legal files that are accessed are scanned.